Phrases to use in business letters and emails

Request for information
I am writing to inquire about . . .
I am writing in reference to . . .

I read/heard . . . and would like to know . . .

Could you please send me . . .
at the address below/above

Thank you for your assistance.
I look forward to hearing from you.

Response to request
Thank you for your interest/inquiry

Enclosed is the information you requested.
You can learn more about this at . . .

If you have further questions,
If you require assistance, please contact:

If I can be of more help, please feel free to contact me at . . .

Sample Sentences: Requests
Could you please send me your most recent brochure?
Could you fax me the results of the market survey?

I would like to order ten copies of the book, Touchy Situations.
I would be very grateful if you could send me this information.

Please return the enclosed envelope with your payment.

Sample Sentences: Goodwill
Thank you for your hospitality.
I enjoyed having lunch with you last week while I was in New York.

Congratulations on your promotion to General Manager.
I want(ed) to congratulate you on your new position.

I was happy to hear that contract negotiations went well.

Sample Sentences: Introduction of Product/Service
I am writing to tell you about . . .
(Our new product) is coming out next month.
This product/service is designed to (help you) . . .

Sample Sentences: Reference
I am writing in regard to . . .
I am writing in reference to . . .

Please refer to the enclosed invoice/brochure.
I hope you have had a chance to look over the materials we sent.

Sample Sentences: Confirmation
I am writing to confirm . . .
I would like to confirm what we discussed last Friday.
I would just like to confirm the main points we discussed . . .

Sample Sentences: Notification
I am writing to let you know that . . .
Please be aware / informed that . . .
I would like to inform you of a recent policy change. I am happy to inform
you that . . .
Your request for funding has been approved.

Sample Sentences: Offering Assistance
We would be happy to . . .
If we can be of assistance, please don't hesitate to ask.

Sample Sentences: Collection
According to our records . . .
Our records show that . . .
Your monthly installment is past due.
Please send payment as soon as possible.

|